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Instead of trying to fight it, focus on those emails that need your attention and quickly address the remainder. Generally speaking, about 20% of our email consumes about 80% of our focus. Not All Emails are Created EqualĪs with most things in life, the Pareto principle holds true when it comes to email as well. Principles of the Inbox Zero Philosophyīefore you get started working toward Inbox Zero, make sure you understand the five rules to live by while tackling your email.
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Let’s take a look at how you can take back control of your email box and make the most of your time at work every day. Regardless of the definition you choose to follow it is something many of us aspire to achieve but don’t consider it possible. Many choose to follow HubSpot’s definition: “the process of labeling, triaging, and organizing your email box with a system that allows you to reach and maintain zero unread emails awaiting reply in your inbox.” It has since morphed into a more literal definition – the idea of constantly keeping your inbox empty. Instead, it was meant as a productivity booster, so you could reclaim your attention, your email, and your life. The Inbox Zero approach, first coined by productivity expert Merlin Mann in his book, Inbox Zero: Cutting Through the Crap to Do the Work That Matters, didn’t have a literal meaning of keeping your inbox empty.
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And if you don’t get a handle on it now, it’ll continue to snowball. Many of us deal with “email overload.”īecause email is the predominant form of business communication online today, it’s easy to get an overwhelming amount of correspondence every day. If you open your email inbox every day to find hundreds of new emails – and the total number of read and unread messages is well into the thousands, you’re not alone.